Why A Company Needs A Corporate Travel Agent?
Figuring out the specifics of travel can be tricky enough when taking a trip for personal reasons. With all the laws and requirements, especially with international excursions, it can be confusing and time-consuming to those unfamiliar with it. If something isn’t done properly, even on accident, you might be surprised at the hassles it can bring – including fines or even lawsuits. Most folks work with travel agents rather than risk making mistakes themselves. It is equally important for companies and businesses to make use of corporate travel agents when they send their employees on business trips, whether the destination is across the country or abroad.
Globalization has sent the corporate world to the next level. While it is true that technology has made it easier than ever to arrange face to face meetings and conferences, nothing can replace traveling to personally meet those with whom you are doing business. It can send a better message, too, for them to know the company is willing to take the time to talk with them personally.
But the complications of travel can be troublesome. That is where corporate travel agents come in.
Not only do these folks know the ins and outs about visa and passport requirements and other travel regulations, but they know where to look for the most affordable rates possible. They can find out which mode of transportation is most practical, whether to fly the whole way or grab a train for the last leg of the trip. They know where to look to find the best accommodations for what the company is willing to pay. They can accurately inform travelers of rates of exchange if they are visiting another country. If you want, they can even plan out the entire itinerary for you.
Talk about a time saver. And in today’s fast-paced society, time saved is money saved.
Perhaps the company may not want to spring the extra dough to pay a corporate travel agent, or they haven’t yet planned such an expense into their budget. But consider this – suppose someone in the company tries to make travel plans directly, or the employee is required to figure it all out himself. This could cut into work hours, never mind that something may be overlooked with passports and visas if going abroad. It doesn’t give off the vibe that the company knows what it’s doing when visa complications cause the employee to be detained and he is late for the meeting. In a post-9/11 world, it is paramount that international rules are followed to avoid complications.
Besides all this, those unaccustomed with travel planning are more likely to be hoodwinked into paying more for accommodations and fare than they may need to. Unscrupulous hotel managers and ticket sellers can sense when a person doesn’t know what they are doing and may see it as an opportunity to swindle them out of a little more money. Regrettably, the world is not perfect, and not everyone is suspicious of what sounds like a great deal. When the pressure is on to get everything arranged as quickly as possible, employees will make more costly mistakes than corporate travel agents . They know how to tell whether or not a company is legit. In the long run, hiring a travel agent saves not only time but likely a considerable sum of money.
These folks can also spare the company a few headaches by working with management to come up with travel policies for the entire staff. People do stupid things in foreign countries – there’s no getting around it. As much as some of us would like to believe otherwise, we sometimes lose track of our better judgment. Like with everything else, it is wise to set down concrete rules for employees to follow regarding personal conduct and, if it applies, utilizing company money while on business trips. This way, too, if the policies are not followed, proper discipline can be handed out without argument.